Approve requests with a single click

All-in-One Tool for Employee Requests and Scheduling

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Employee scheduling tool organizing staff requests and shift assignments in one platform

Employee preferences and requests

Organize your schedules and supercharge team communication

Employee availability

Empower your team with more autonomy

Gain insights into your team’s preferences

Easy confirmation

Get instant notifications to confirm vacation, days off, and shift requests from your team.

Equal workload

Distribute shifts fairly, ensuring equal numbers of weekend, night, and busy shifts for all employees.

Demand-based scheduling

Approve requests based on business needs and adjust staffing accordingly.

Confirming employee vacation and shift requests in digital schedule system

Manager’s approval

More control for you

Lead your team without micromanaging

Many options

Your team can request vacations, days off, half days, and shift preferences for your approval or rejection.

Smart vacation planning

Plan ahead for peak vacation times, like July, to meet staffing needs without surprises.

Auto data exchange

Approved requests sync automatically with your schedules. You will be alerted if something is not yet approved.

Employees can submit vacations, days off, and shift preferences for approval through app

Communication and chats

One digital platform to reach your team

Communicate with your team wherever you are

Quick messages

Your team can leave messages and notes about their absence or requests.

Up-to-date

Keep your team informed with notes in the system. Send messages to individuals, departments, or specific shifts.

Multi-channel communication

Reach your staff via in-app notifications or emails, ensuring they get your message on their preferred device.

Employees can leave notes explaining their absence or requests

Information exchange

Digital schedules and seamless organization

Ditch paper schedules and organize your work

All digital

Wave goodbye to paper schedules. Create and share schedules online with the right departments and employees.

Auto adjustments

When shifts change, the system automatically updates the schedule and applies employee preferences.

Reach only the right people

Need someone to cover a shift last minute? Notify only the relevant team members without confusion.

Digital scheduling tool replaces paper schedules, with easy sharing to departments and employees

What’s next?

Give your employees ownership of their work

Want your team to always be on time? Book a discovery call to set up automated schedules with employee preferences and requests.

Book a discovery call

Better attendance

With easy access to schedules and shift info, your staff is more likely to be on time, every time.

Minimized mistakes

Forgetful about time-off requests? OPTAS remembers for you, eliminating human error.

Fair scheduling

OPTAS considers preferences and business needs, creating optimal schedules for all.

Why choose us?

Holistic benefits with OPTAS

Save everyone’s time and improve team communication – transform your workforce with just one tool.

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Strategic hour allocation

Balance overworked and missed hours to help meet monthly working hours and avoid overtime.

Smarter staffing

Stay ahead by knowing your team’s plans. Be prepared for upcoming requests in advance.

Less pressure from team

Your team gains ownership of their schedules, with confidence in the system’s fairness.

Real client Success stories

Discover how our clients use employee availability and request features

Hospitality

Courtyard by Marriott

The story takes us to the heart of Vilnius, to a buzzing hotel and restaurant, Courtyard by Marriott Vilnius. Learn how using employee availability and requests helps the hotel create schedules more easily and prepare for peak demand.

Healthcare

Siauliai Hospital

Scheduling shifts for 2,400 employees used to take at least 2–3 working days per department. Now, the hospital administration can easily approve employee requests and include them in schedules.

Manufacturing

Baltic Champs

Employee scheduling that depends on mushroom growth cycles and managing 500+ employees. Baltic Champs had to find a way to schedule their staff more efficiently while adapting to the specific needs of their business.

Restaurant

Sushi City

110 employees, 4 cities, and a growing number of restaurants. The restaurant needed a solution to schedule part-time staff with responsibilities outside of work. Learn how the restaurant chain uses OPTAS to create fair schedules and make their employees happy.

Got questions? We’ve got answers

To make requests, you first need to add availability request templates. Employees can make three types of requests: 'can't work', 'prefer not to work', and 'prefer to work'. For each request, they can specify the date and provide an explanation. You can create as many request templates as you prefer based on different times and submission types. Then, employees can send their availability requests for the upcoming months.

Employees can use OPTAS to schedule the days they can't work, days they prefer not to work, and days they prefer to work. In addition, they can use the system to request vacation and family days, work trips, and special events.

Yes, if a request needs approval, you'll receive a notification. After it's approved, you can go to the main schedule dashboard and there, you’ll see all the approved monthly requests.

Yes, one of the main benefits of OPTAS employee shift scheduling is simplified and more efficient banked-hour accounting. All the calculations are done automatically.

At the start, we’ll have a conversation to assess how automated employee scheduling and request management can benefit your company. Book a discovery call here.

The employee scheduling feature is only part of our solution. We encourage you to book a discovery call. During the call, we can get a better idea of what scheduling challenges you have and how to customize OPTAS to meet your needs. After the discovery call, we do the audit call, during which we demonstrate how OPTAS works with your real schedules.

Manager approves employee request through digital system

Let us help you work smarter.

Organize your schedules